Evaluasi Pelaksanaan Retensi Arsip Dinamis Dalam Mendukung Efektivitas Manajemen Kearsipan di Pengadilan Tinggi Agama Provinsi Jambi

Abstract

Case archives are a source of information that has administrative, legal, and accountability value, thus requiring good management. One effort to maintain the effectiveness of archive management is through archive reduction based on the Archive Retention Schedule. Improper implementation of archive retention can lead to archive accumulation, limited storage space, and hamper the archive retrieval process. Therefore, this study aims to determine the implementation of case archive reduction based on the Archive Retention Schedule, the effectiveness of dynamic archive retention implementation, the conformity of archive retention implementation with the Archive Retention Schedule, as well as the supporting factors and obstacles to its implementation at the Jambi Province High Religious Court. This research employed a qualitative approach with descriptive methods. Data collection techniques included observation, interviews, and documentation. Data analysis utilized data reduction, data presentation, and conclusion drawing. The results of the study indicate that the implementation of dynamic archive retention has referred to the Archive Retention Schedule established by the Supreme Court of the Republic of Indonesia. The implementation of archive retention is carried out by sorting active and inactive archives according to the archive retention period. However, the implementation is still not running routinely and comprehensively so that archive accumulation is still found. The implementation of archive retention is known to help organize archives, facilitate archive retrieval, and support the efficiency of archive management. Supporting factors for the implementation of archive retention include the use of the Archive Retention Schedule as a guideline, leadership support, and the availability of archival facilities and infrastructure. The inhibiting factors include limited human resources, limited archive storage facilities, and the ever-increasing volume of archives. The suitability of the implementation of dynamic archive retention in general has been quite in accordance with the provisions of the Archive Retention Schedule because the process of identifying archives, sorting active and inactive archives, and using the Archive Retention Schedule as a basis for depreciation has been carried out, although the implementation has not been fully optimal because archive depreciation has not been carried out periodically and there are still archives whose retention period has expired but has not been depreciated